FY19 Year End Processing Deadlines

All GUS Cloud transactions must be Workflow Approved by the below dates/times to make it into FY19 processing.  If a transaction has been submitted, but is pending any kind of approval, it will be processed with FY20 funds.  If a transaction should not be processed until FY20, please do not submit it until 07/01/2019.

Remember to use dashboard reports to monitor cost center balances and correct any negative balances before 06/06/2019.

Transaction Type

Deadline (12:00pm)

Corrections to Business Office

06/06/2019

Service Clearings to Business Office

06/06/2019

Cash Advance Requests Workflow Approved in GUS Cloud

06/07/2019

Pcard Expense Items Workflow Approved in GUS Cloud (through 6/5 statement)

06/07/2019

Outgoing Wire Transfers to Business Office

06/13/2019

Refund Requests to Cashiers Office (transcripts, registrations, etc.)

06/13/2019

Deposits to Cashier’s Office (Does not apply to Foundation deposits)

06/14/2019 (11:00am)

New Supplier Requests to Purchasing Office

06/14/2019

Change Funds to Cashier’s Office

06/14/2019

Cash Advance Reconciliation Expense Reports Submitted/Approve in GUS Cloud

06/14/2019

Expense Reports Workflow Approved in GUS Cloud

06/21/2019

Invoices Workflow Approved in GUS Cloud

06/21/2019

Requisitions and Purchase Orders Workflow Approved in GUS Cloud

06/28/2019

Pcard Expense Items Workflow Approved in GUS Cloud (6/6-6/30)

07/10/2019

Purchasing Office Bids

Contact Brad

  

FY19 Year End Training Powerpoint Presentation

 

We sincerely appreciate your cooperation. The various deadlines are important as there are several processes items must go through once they arrive at the Business/Cashiers Office. If you have any questions you may contact Barbara Winter at 4152, Rachel Cameron at 4150, or Don Hartshorn at 4153.