The Physical Plant is happy to announce that it will be implementing a new Work Order System on Monday, March 6, 2023. The new program will be accessible through an icon on the Gus Portal entitled “Physical Plant Work Order Request” and through the links provided on the Physical Plant website. The new system will function the same as all other apps within the portal and will ask you to enter your Gus sign-in information upon entry. Beginning March 6th, the current work order system will no longer be accessible and you will only be able to submit work order requests through the new system.
Any work orders that were previously submitted in the old system and have not been completed yet will continue to be handled as usual, therefore, there is no need to resubmit any duplicate requests in the new system.
The new system will allow each user access to their own dashboard with the ability to view and track their work order requests. This information will show work order details and the current status of the requests.
The request form will look very similar to our current one and is a fairly simple process. Please refer to the Work Order Request "Job Aid" located below this announcement for instructions for submitting a work request and other functions of the Requester dashboard.
Important Note:
When you sign-in for the first time, the system will create an account for you. All “new user” accounts must be processed and assigned by the Physical Plant to their appropriate building locations. This process will not take place until you have submitted your first work order request.
The system is designed so that the user’s building location is automatically populated at the time a “new request” is opened and the user only needs to choose the location within their building that requires the work. During this initial period that a user first logs in, their building will default to a building entitled “~New User~” and the only room number/area that will be available is entitled “~New User~”. While your access is limited to this “new user” status, you will need to enter all building and room number locations in the “Work Description” field. (This information is also explained in the Job Aid above, so please make sure to reference that information.)
Once you have been assigned to your appropriate building, you will have access to choose from all the areas within your building.
Please note that the initial building assignment process is a manual one. Please continue to include the building locations and room numbers/areas in the “Work Requested” field until you have access to your appropriate building.
If you have a need to have access to more than one building or need help with your account, please email us at workorders@pittstate.edu.
The mission of the Pittsburg State University Physical Plant is to support and contribute to the educational process by maintaining an environment (campus buildings and grounds) in which teaching, research, and service to the community can be achieved effectively and efficiently. In pursuit of this mission, the Physical Plant provides essential programs in building maintenance and operations, custodial services, utility distribution, energy management, landscaping, lawn care, central stores, carpool, trash removal, general services, safety and environmental health. Because of its widespread involvement in campus activities and events, the Physical Plant must be aware of and respond to a myriad of maintenance and operational needs, desires and plans requested by faculty, staff, students and other outside organizations.
Although supportive in nature, the Physical Plant has the responsibility for the visual impact or "first impression" of the institution. The image presented by buildings and grounds can have an indirect influence on the success of the University. This physical environment can have a profound effect on the attitudes expressed by the faculty, staff, students, alumni, legislators, prospective donors, parents of students and the general public.
The Physical Plant Department is housed in three different buildings on campus: the Physical Plant Building at 300 East Lindburg, Hartman Hall at 307 East Lindburg and the Landscape Building, located directly east of the Weede Building.
The Physical Plant Building contains the office of the Physical Plant Director of Plant Services & Grounds, as well as the administrative and accounting offices, central boiler room, automotive garage, general services, custodial services, main storeroom, and recycling services. University shipping and receiving is also handled at the Physical Plant. Official weather data, including hourly temperature and precipitation readings, are recorded on instruments stationed at the Plant for the U.S. Weather Bureau.
Hartman Hall contains the office of the Physical Plant Director of Building Trades, as well as the departments of carpentry, painting, plumbing, electrical, electronics and HVAC (Heating, Ventilation, & Air Conditioning).
The Landscape Building houses the office and shops of the Grounds personnel. It also includes a separate greenhouse and storage facility.
While the Physical Plant operates as one unit, there are two separate divisions within the Plant. Physical Plant Services & Grounds under the Direction of Tim Senecaut resides within the Division of Student Life. Physical Plant Building Trades under the Direction of Tom Amershek resides within the Division of Administration and Finance.